Who we are
Integra Accounting Limited (‘IAL’ or ‘we’ or ‘us’ or ‘our’) (Registered number 05391227) of 5 Station Road, Hinckley, Leicestershire, LE10 1AW respect your concerns about privacy. IAL, as a data controller and data processor, is bound by the requirements of the General Data Protection Regulations (GDPR). We are registered on the Information Commissioner’s Office Register of Data Controllers under registration number Z9058854.
Our designated Compliance Officer is Kerry Armson and we can be contacted at our registered office address or by telephone on 01455 238551 or by email on firstname.lastname@example.org.
How we obtain information about you
We collect personal data about you when we first enter into a contract with you. This is generally done face to face in a meeting or by email or telephone. We will never collect any unnecessary personal data from you and we do not process your information in any way other than specified in this notice.
Information we obtain
- National Insurance number
- Unique Tax Reference (UTR)
- Telephone numbers (home, work and mobile)
- Date of birth
- Email address
- Copy of passport and/or driving licence
How we use the information we obtain
We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client. This will be done lawfully, fairly and in a transparent manner.
The purpose and reasons for processing your personal data are:
- We process personal data necessarily in the performance of a contract which may involve providing a range of services where you may be a subcontractor, supplier or customer of our client.
- We are subject to a range of legal, regulatory and professional obligations. We need to maintain certain records to demonstrate compliance with our legal obligations.
We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.
How long do we retain the information for
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
- the requirements of our business and the services provided;
- any statutory or legal obligations;
- the purposes for which we originally collected the personal data;
- the lawful grounds on which we based our processing;
- the types of personal data we have collected;
- the amount and categories of your personal data; and
- whether the purpose of the processing could reasonably be fulfilled by other means.
Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.
Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.
Consequences of not providing your personal data
It is your right not to provide personal data that we request from you, however we may not be able to offer some, or all, services without it.
Accessing your personal data
You have the right to request access to any of your personal data we may hold.
If you believe we hold incomplete or inaccurate data about you, you may request that we correct it and we will do so as quickly as possible. If there is a valid reason for not doing so we will be notified.
You also have a right to request for us to delete your data.
If you request any of the rights above then we need to verify your identity before acting on the relevant request.
Sharing and disclosing your information
We do not share or disclose your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
We also share your information with third parties. These include third-party service providers and other entities such as Integra Financial Solutions Limited who assist with financial planning matters and they act in the capacity of a processor on our behalf.
We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.
All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.
Lodging a complaint
If you wish to raise a complaint regarding the processing of your personal data you should contact:
Integra Accounting Limited
5 Station Road
Alternatively you can contact the Information Commissioner’s Office:
0303 123 1113